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UPCOMING CONFERENCE
XII INDIAN NATIONAL STROKE CONFERENCE
Date : March 16 - 18, 2018
Venue : Hyatt Regency, New Delhi.
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Application Bid for Stroke Summer School 2018
Application Bid for Indian National Stroke Conference 2019

INDIAN STROKE ASSOCIATION SUMMER SCHOOL PROGRAM

BYLAWS:

  • 1. Goal:
  •  

    The primary goal of the ISA summer school is to increase knowledge of cerebrovascular disease in physicians in straining for stroke care in India by offering a concentrated series of high quality courses on selected stroke medicine topics at a low price.

    The secondary goals of the ISA summer school are to provide participants with teaching material they can use in their professional environment, and to folster contacts  within the Indian Stroke Community.


  • 2. Course Attribution and Roles of Organizers and of ISA:
  •  

    2.1: Bids for the Summer School:
    Bidders for the organization of a summer school may be an individual, a group of individuals, or a not-for-profit organization. Bidders are strongly involved in stroke care, stroke research or stroke education. They should be clearly identifiable and should not have close ties with profit organizations. These bidders become the local organizing committee (LOC) once the agreement has been signed.
    Potential hosts of the summer school should announce themselves to the ISA summer school committee. Alternatively, the committee can actively promote and invite members of the Indian Stroke community to organize the summer school.
    The summer school committee selects the candidates who would be attending the school. It presents these candidates to the ISA executive committee which takes a final decision. ISA and its committees cannot be held liable for the course organized by the local organizing committee.

    2.2: Local Organizing Committee, Scientific Committee:
    The LOC may structure themselves in a way they think is most advantageous to achieve the aims of the course.
    Usually, the organizers define:

    1. A local organizing committee ( LOC)
    2. One or more chairs of the LOC
    3. A scientific committee

    The LOC is responsible for:

    1. Identifying and providing an appropriate venue and accommodation for participants and speakers.
    2. Establishing a teaching program with expert national and international faculty.
    3. Selecting a balanced audience from the applicants, respecting in principle the selection criteria mentioned below ( point 4.1)
    4. Establishing a budget, finding financial resources, and remaining within the established budget.
    5. Collaborating with ISA and ISA summer school committee by respecting the current bylaws and the contract.
    6. Writing a short report to the ISA summer school and executive committee after the event.


    2.3: Relationship of the ISA and the local organizing committee:

    ISA is the main operator of the ISA Summer School. ISA will transfer the organization of the ISA Summer School over to the local organizing committee. As far as legally permissible the LOC will assume, in relation to ISA, the responsibility and liability for the proper implementation and proper conduct of the ISA Summer School. The LOC is subject to the instructions of the ISA except as otherwise stipulated in these bylaws.


    2.4: Role of the ISA Summer School Committee:

    The Summer School Committee is composed of 3-5 members of ISA who are willing to contribute regularly to education. This committee is the primary ISA contact and source of information for the organizers. The committee is responsible for:

    1. Recruiting and selecting potential organizers of the summer school.
    2. Presenting a suitable candidate to the ISA Executive Committee each year and at least two years before the start of the course.
    3. Familiarizing organizers with the present bylaws and contract.
    4. Supporting the organizers with their experience and contacts.


    2.5: Acceptance and Cancellation of the Summer School:

    The ISA Executive Committee has the final decision of accepting or rejecting a bid. Final attribution and acceptance of the Summer School s made by signing the “ Contract regarding the organization and financial support of the ISA Summer School “ ( herein referred to as “contract”).
    If the LOC withdraws from organizing a summer school after signing the contract, it has to do so by writing to the ISA Summer School Committee and the ISA Executive Committee as soon as possible, and with due explanations. In this case, the ISA Executive Committee may decide upon recommendation by the ISA Summer School Committee to:

    1. Offer the summer school to another bidder
    2. Search a new organizer in the same or another location
    3. Cancel a summer school

    Costs incurred by the organizers who cancel a summer school after signing the contract are incurred by the organizers. After a cancellation, the financial ISA support has to be repaid within 6 months to the ISA, unless the ISA Executive Committee decides otherwise based on special circumstances.

    3: Course Program:


    3.1: Course and Lecture Program:

    A daily teaching program in English by experts in all subspecialities of stroke should be planned by the organizers. Teachers may be local, national or international experts in cerebrovascular disorders. In general, teachers do not receive a speaker fee, but their accommodation and travel fees should be covered.
    Teachers are responsible for presenting up to date material on the topic they were asked to present and are solely responsible for the content of their presentation. They should be available for discussions during breaks, lunch and dinner. The lectures should be made available in a suitable format to the participants during or at the end of the Summer School.


    3.2: Interactive Training:

    In addition to the traditional conference format, interactive seminars are highly recommended. Interactive training may take the form of:

    1. Visit of a stroke unit and / or stroke research facilities.
    2. Hands on training, for ultrasound, NIHSS, reading of neuroimages, etc.
    3. Workshops in small groups ( eg., How to improve Thrombolysis rate; How to design a trial).
    4. Hands on seminars: before the Summer School, ech participant may be assigned a topic on which he/she should rpesent some slides on his/her stroke unit’s/hospital’s current policy/practice. These slides can then be integrated in the course, comparing them with current international recommendations.
    5. Case presentation, either by the participants or the speakers.
    6. Discussion rounds in small groups that may include selected speakers.


    3.3: Internet Site and Publicity:

    The summer school is announced in suitable journal ( Neurology India, AIAN, JAPI, NMJI, Indian Stroke News Letter, ? Indian Stroke Journal , etc), 9-12 months before the event. It is also listed in the “ISA Summer School Section” of the ISA web site. The LOC is encouraged to establish an internet site of the event allowing for visibility, online registration, and information.

    1. Participants and Application Procedure:


    4.1: Participants: Selection Criteria:

    Young physicians and neurologists  with a major interest in cerebrovascular diseases are eligible. Applicants should currently be in training in a teaching/service  institute/hospital that treats acute stroke patients. The Organizing Committee will select between 25 and 50 participants bases on their:

    1. Application
    2. State of origin ( not more than 2 participants per state)
    3. The expected benefit to the individual and to his/her stroke unit/hospital.

    The final decision about the participants remains with the ISA Executive Committee.
    Each year, 3 places should also be reserved for the three ISA annual conference poster prize winners. They may chose to participate I the Summer School of the year of the prize or of the year thereafter.


    4.2: Application Procedure for Participants:

    The application should contain all of the following items:

    1. A motivational letter by the participant explaining why he/she wants to participate and how this fits into his/her work and career.
    2. A curriculum vitae
    3. A letter of support from either the head of department or a cerebrovascular expert from India.


    4.3: Contribution by Participants:

    The participants are expected to contribute actively during the course:

    1. A collection with the current ISA recommendations ( Stroke Guidelines) and recent reviews on major cerebrovascular topics is sent by the organizers to the participants before the Summer School. Participants are expected to familiarize themselves with this material before the course.
    2. Interactive training
    3. Scientific Project: Each participant and the LOC is encouraged to elaborate scientific projects involving the participants and to conduct them before, during or after the summer school.
    1. Finances:


    5.1: Budget:

    The LOC prepares a budget for the summer school and presents it at least one year before the summer school committee. The LOC presents a final financial report to the summer school committee within 12months after the end of the summer school.


    5.2: Costs for participants:

    The LOC pays for tuition, accommodation , meals, coffee breaks. Participants cover their travel expenses, their activities outside the official program, and any other personal expenses during their stay including telephone and internet costs from the hotel.


    5.3: Support/Sponsors:

    The organizers are responsible for finding and organizing sources of financing and sponsors. The ISA may facilitate these contacts. The financial amount that the ISA contributes to each simmer school is determined by the Executive Committee each year. Details of this contribution and mutual financial obligations will be described in the contract.
    ISA and its committees will not cover a financial loss of the summer school. Potential sources of financing are:

    1. Local universities, hospitals, neurology or medicine departments.
    2. Regional or National governmental programs
    3. NGO, stroke foundations or research organizations
    4. Phamaceutical sponsors

    Names and personal data from participants must not be transmitted to the sponsors. It is strongly recommended that the LOC establishes written contracts with each of the sponsors.

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